The Administration Directorate at the European Spallation Source (ESS) in Lund, Sweden, invites applicants for the position of Senior Officer for our Governance Office.

A Governance Office (GO) will be established within the Directorate of Project Support and Administration to provide a professional administration service to the Director General (DG) and the ESS governance bodies.

The European Spallation Source ERIC governance body is the Council. The Administration and Finance Committee (AFC) prepares and reports items to the Council. Both committees consist of delegates from the member countries and the ESS management. The GO will assist the Council as well as the AFC on all matters relevant by facilitating them and the DG in the performance of their responsibilities.

The GO will develop and maintain a sound and efficient governance program, provide support and guidance to the Chairs of the Council and AFC and is granted authority to be the focal point of liaison with the Council and AFC on behalf of the ESS organisation.

Description of main responsibilities

Among the list of duties, the GO will provide support including:

• Manage on a day-to-day basis the corporate governance structure and decision making framework, ensuring that all necessary information is provided to the DG in a timely manner.

• Ensure that the decision making process continues to be underpinned by robust and transparent governance structures.

• Provide a professional administration service to ensure compliance with the internal rules and procedures of the Organisation, and the production and quality of governance documents for the purpose of the Council and AFC meetings.

• Overseeing meeting logistics (such as venue, accommodation, transport etc.)

• Responsible for the organization and coordination of office operations, procedures and resources to facilitate effectiveness and efficiency including budgetary responsibility for meetings.

• Act as a liaison for the organisation and stakeholders in relation to Council and AFC activities.

• Create relevant internal procedures and documents (focus on level of detail, consistency, and actions required) for the Council and AFC meetings.

• Track documents through the review process.

• Assist the Chairs in keeping the meetings organised and operating efficiently by using a standard set of procedures and practices.

• Stakeholder management.

• Coordinate annual reports and reports to the EU Commission. 

Qualifications        

• The successful candidate has an educational background from administration, engineering, physics or relevant discipline, probably in combination with knowledge of principles and practices across areas of scientific         research laboratories.

• Proven experience of similar position.

• High level of professionalism and a strong ability to relate to people of all levels. Effective interpersonal communication style in communication with Committee delegates, Executives and Senior staff.

• Maintains confidentiality and uses a high degree of discretion.

• Passionate, enthusiastic, team player, with good judgment and an ability to work in a fast-paced environment and adapt quickly to changing needs and priorities; proven ability to prioritize and manage multiple tasks     simultaneously.

• Experience in working in an international environment is essential, as are excellent verbal and written communication skills and the ability to interact productively with the staff in the ESS Directorates. The candidate     must be fluent in written and spoken English.

• Strong problem solving skills as well as attention to detail and systematic and dep

Timmar per vecka: Heltid/ Ej specificerat

Arbetsgivare Namn: European Spallation Source ERIC

Arbetsgivare adress: Tunavägen Lund 22363 22363

Form av kontakt:
titel : telefon 1: () telefon 2: () mobil: e-post:

Jobb kort beskrivning: Administrative and executive secretaries

Land: Sweden

Område: Skåne län

Avtalstid: Permanent

Typ av kontrakt: Full time

Källa till jobberbjudande: Public Employment Service of Sweden(AMS)

Hur man ansöker: Other - see free text